Most schools, colleges, departments, and research units that submit grants and contracts are assigned a team of specialists and analysts who support them throughout the sponsored programs lifecycle. Each team works with designated contract and grant liaisons within the school or college to support proposal submission and award management, both non-financially and financially.

To identify your assigned Research Administration contact, refer to the Research Administration Assignment List.

Proposal Development and Submission Team

Team Profile

The Proposal Development and Submission team provides centralized support to faculty and staff in preparing, reviewing, and submitting funding proposals. The team ensures compliance with sponsor and institutional requirements, assists with budget and document preparation, manages electronic submission systems, and serves as the official liaison with sponsors.

The team coordinates timelines, offers training, and monitors compliance to support timely, accurate, and competitive proposal submissions.

The team also reviews and negotiates all contracts related to sponsored projects, except for industry-sponsored agreements, which are handled by the Technology Transfer Office.

A detailed breakdown of team assignments can be found on the Research Administration Assignment list.

Research Award Management Teams

Award Setup Team

Team Profile

The Award Setup team is responsible for establishing sponsored awards in the University’s systems once funding has been received. The team reviews award documents for compliance with sponsor and institutional requirements, confirms terms and conditions, and communicates with principal investigators, departments, and other offices to ensure that accurate budget, reporting, and compliance details are in place.

By serving as the bridge between proposal submission and award management, the team ensures that awards are set up correctly, promptly, and in alignment with all sponsor and institutional obligations.

A detailed breakdown of team assignments can be found on the Research Administration Assignment list.

Research Award Management Team

Team Profile

The Award Management team is responsible for overseeing all non-financial activities that occur after an award has been made to Temple University.

This includes:

• Monitoring sponsor requirements for technical and progress reports, invention disclosures, and other deliverables
• Tracking deadlines and working with principal investigators (PIs) to ensure timely submission
• Reviewing and facilitating prior approval requests, including no-cost extensions, changes in PI, and changes in scope
• Communicating non-financial compliance obligations related to research security, foreign influence, and export control

The team also ensures that institutional records and ERA data remain accurate and auditable, supports the preparation and submission of final reports, and confirms completion of invention disclosures, data-sharing requirements, and other sponsor-mandated deliverables.

Throughout the award lifecycle, the Award Management team serves as a liaison between PIs, departments, sponsors, and central offices to address post-award non-financial matters.

A detailed breakdown of team assignments can be found on the Research Administration Assignment list.

Subaward Team

Team Profile

The Subaward team is responsible for reviewing all subaward requests to ensure completeness and compliance with sponsor terms, institutional policies, and federal regulations.

The team:

• Drafts, negotiates, and issues subaward agreements
• Incorporates required flow-down terms and conditions
• Ensures compliance with human subjects, animal care, export controls, and research security requirements

The team works closely with principal investigators, departmental staff, compliance offices, and, when necessary, the Office of General Counsel to resolve questions and negotiate terms.

Throughout the process, the Subaward team:

• Maintains accurate records in ERA
• Tracks progress to execution
• Ensures agreements are fully executed before funds are released

After execution, the team continues to manage subaward modifications, amendments, and reporting requirements, serving as a liaison between Temple investigators, subrecipient institutions, and sponsors.

A detailed breakdown of team assignments can be found on the Research Administration Assignment list.

Research Financial Management

Grant Accounting Team

Team Profile

The Grant Accounting team is responsible for the financial management of sponsored awards from setup through closeout.

The team:

• Monitors expenditures for allowability, allocability, consistency, and compliance with sponsor and institutional policies
• Prepares and submits required financial reports and invoices
• Works with principal investigators, departmental administrators, and sponsors to resolve financial questions and reconcile accounts

At closeout, the team ensures that:

• All financial obligations are met
• Final reports are submitted
• Accounts are properly closed in financial and research administration systems

Through these activities, the team ensures proper stewardship, compliance, and accountability of sponsored funds.

A detailed breakdown of team assignments can be found on the Research Administration Assignment list.

Research Cash Management and Compliance Team

Team Profile

The Research Cash Management and Compliance team is responsible for sponsored project billing, accounts receivable, and cash management.

This includes:

• Recording and monitoring receivables
• Ensuring timely collection of funds
• Managing drawdowns for federally funded projects through payment systems
• Reconciling expenditures and ensuring compliance with federal regulations and institutional policies

The team also oversees effort reporting by:

• Providing guidance to principal investigators and departmental staff
• Ensuring payroll distributions align with committed effort
• Ensuring certifications are completed in accordance with sponsor and audit requirements

Through these activities, the team maintains accurate financial records, supports compliance, and helps safeguard institutional resources.

Audit and Special Projects Team

Team Profile

The Audit and Special Projects team manages institutional responses to internal and external audits of sponsored programs.

The team:

• Ensures documentation, financial records, and compliance materials are accurate and available
• Coordinates with auditors, principal investigators, departments, and central offices
• Addresses audit inquiries and implements corrective actions

The team also:

• Prepares institutional and federal reports, including the Higher Education Research and Development (HERD) Survey, Fringe Benefit Rate proposal, and Facilities and Administrative (F&A) Cost proposal
• Leads special projects to strengthen post-award operations, including policy development, compliance monitoring tools, and system or process improvements
• Provides training and outreach on audit readiness, cost proposals, and evolving sponsor regulations

These efforts support accountability, transparency, and continuous improvement across the University’s research enterprise.