Data Management & Sharing (DMS)


The current NIH Data Management and Sharing policy, effective January 25, 2023, sets the consistent minimum expectation for all research supported by the agency. All other NIH Institutes or Centers (ICs) may build upon this policy. All research funded by NIH that produces scientific data is subject to the policy. All applications subject to the DMS policy are required to include a DMS plan and how data will be shared, and researchers will be required to follow through and comply with this plan.

The review and compliance of each plan, and the reporting on its adherence through normal grant reporting process and / or publication is the responsibility of the Principal Investigator (PI). All public sharing is subject to Temple’s Policies and Procedures, including applicable laws and regulations.

What Is Temple’s Plan?

In compliance with NIH requirements, Temple University Libraries has created a guide to the NIH 2023 DMS policy for research purposes.

As you write your grant, create your Data Management Policy (DMP) plan by using this DMP tool.

Temple has also acquired the services of LabArchives to provide an electronic notebook data keeping and sharing tool.

What Is NIH Data Management and Sharing Policy?

  • Submit a Data Management and Sharing plan outlining how scientific data and any accompanying metadata will be managed and shared, taking into account any potential restrictions or limitations.
  • Comply with the Data Management and Sharing plan approved by the funding Institute or Center (IC).

Who will provide Oversight of Data Management and Sharing? 

NIH is flexible about the named oversight to the Data Management and Sharing Plan. The proposal PI is responsible for primary oversight and monitoring of the laboratory data managing activities and data sharing to ensure compliance with the NIH DMS guidelines. The co-PI and named senior laboratory personnel may also provide broader compliance oversight.

Temple University has partnered with LabArchives to provide the research community a data management and sharing tool.

LabArchives Electronic Laboratory Notebooks (ELN) was designed to maintain the security of research data while providing a means to safely share data following institution and funder requirements. They are actively working to create and evolve solutions that meet the NIH guidelines. 

NIH Requirement LabArchives Solution
Data Management Plan

-Create and store a DMP securely in the notebook
-Upload external files with links

Coming soon: Additional DMP solutions being developed

Persistent Digital Identifiers -Generate a DOI for shared data
-Utilize ORCID ID for researchers
-Add DMP IDs to notebooks via our API
Data Sharing Options

-Share directly from LabArchives
-Approve public shares to control IP
-Create DOIs in the sharing process

Coming soon: Integration with FigShare and other data repositories

Visit the LabArchives page to learn more and to create your account.

What Other Data Repositories Exist?

In addition to LabArchives enabled data management, repositories recommended and hosted by Temple University are a resource for all researchers to use to share and preserve their data. TUScholarShare, Temple's institutional repository, can accept certain kinds of research data and this guide lists recommended generalist and subject-specific repositories. For more information reach out to Will Dean at Temple University Libraries or Research Data Services Team at

What Policies Govern Temple’s Data Sharing?

All Temple Data sharing is governed by Temple’s ITS Tech policies as found on Temple’s ITS Tech Policies List. This includes use of and return of Temple owned computers and storage devices.

Training & Documentation

Visit our training and documentation page to learn about trainings and webinars.