Key Points to Keep in Mind
Use the appropriate NICRA in Proposals. Our institution’s current NICRA are:
- 58.5% (26% off campus) for Organized Research Activities.
- 39.40% (26% off campus) for Other Sponsored Activities.
- 58.40% (26% off campus) for Instruction.
The above should be applied to all proposals unless otherwise specified by the Funding Opportunity.
The following must be inserted into the budget justification for all NIH proposals:
Budget justification – Indirect Cost Rate
Our institution has a Negotiated Indirect Cost Rate (NICRA) of 58.5% for federally sponsored research, as established with our cognizant agency. This rate has been applied in our budget calculations for this proposal. However, we fully acknowledge the guidance outlined in NIH Notice NOT-OD-25-068, which states that for certain awards, NIH may impose a restricted indirect cost rate of 15% of total direct costs. If this proposal is awarded under a funding mechanism subject to this limitation, we understand that NIH will adjust the indirect cost rate accordingly. We are committed to complying with NIH policies and will align our budget to the applicable indirect cost rate as determined at the time of award.
NIH May Apply a Reduced Indirect Cost Rate on Certain Awards
- NIH Notice NOT-OD-25-068: NIH may limit indirect costs to 15% of total direct costs for specific funding mechanisms.
- Award Adjustments: If an award falls under this restriction, NIH will adjust the indirect cost rate at the time of award—even if the full NICRA was included in the proposal.
What This Means for PIs and Department Staff:
- Proposal Stage: Budget proposals should use the appropriate rate for the proposal activity (as shown above), unless the funding opportunity announcement (FOA) specifies a lower rate. Insert the additional budget justification statement as noted above.
- Award Stage: If NIH imposes the 15% cap, the total award amount may be adjusted accordingly.
- Pre Award Consultation: If you are unsure about the applicable indirect cost rate, contact your assigned PreAward Specialist in the Research Administration Office for guidance before submission.