Subaward Processes and Forms
When Temple is the Prime recipient of external funding and the PI intends to establish a third-party relationship under that award, there are three types of relationships as defined below.
Subrecipient |
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Vendor |
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Consultant |
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This relationship exists when funding from a pass-through entity is provided to perform a substantial portion of the scope of work or objectives of the pass- through entity's award agreement with the…awarding agency. (A pass-through entity is an entity that provides an award to a subawardee to carry out a program.) |
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Generally a dealer, distributor or other seller that provides, for example, supplies, expendable materials, or data processing services in support of the project activities. |
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Experts outside the University hired to perform a service on the project for a short period of time. Consultants are not supervised by a university employee, they do not supervise any university employees, they do not have use of university facilities and resources, they take on a profit/loss risk, etc. |
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Research Administration's process to establish a subrecipient relationship is outlined below.
Temple Univerisity is the Prime and intends to establish a subrecipient relationship:
1. New Proposal Submissions
All subrecipient documents are due at the 5-day submission deadline. The budget may not change after the five day submission deadline.
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All subrecipients documents should be uploaded to the ERA record, including:
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Statement of Work (SOW)
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Budget and budget justification
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Attachment 3B (only applies to Federal Subrecipient Awards)
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Letter of Intent (LOI if required by sponsor)
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Biosketches (if required by sponsor)
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Other sponsor required documents
2. New Award Received
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Email subawards@temple.edu to issue subaward agreement
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If any information has changed on the Subaward Commitment Form or associated documentation, provide the revised version in the email
3. Progress Report
- Subaward progress should be incorporated into overall submission. No subaward documents are due to RA pre-award at this time
4. Continuing year prime award received. Once fully executed:
- Complete Subaward Handoff checklist for Amendment
- Email to subawards@temple.edu to issue amendment
- Include the ERA # in the email subject line
- If Carry Forward is and will or will not be granted to the subawardee, include this in the note area on checklist
5. Renewals
- Follow the process outlined for new submissions