Subaward Processes and Forms
When Temple is the Prime recipient of external funding and the PI intends to establish a third-party relationship under that award, there are three types of relationships as defined below.
Subrecipient |
|
Vendor |
|
Consultant |
|
|
This relationship exists when funding from a pass-through entity is provided to perform a substantial portion of the scope of work or objectives of the pass- through entity's award agreement with the…awarding agency. (A pass-through entity is an entity that provides an award to a subawardee to carry out a program.) |
|
Generally a dealer, distributor or other seller that provides, for example, supplies, expendable materials, or data processing services in support of the project activities. |
|
Experts outside the University hired to perform a service on the project for a short period of time. Consultants are not supervised by a university employee, they do not supervise any university employees, they do not have use of university facilities and resources, they take on a profit/loss risk, etc. |
|
Research Administration's process to establish a subrecipient relationship is outlined below.
Temple Univerisity is the Prime and intends to establish a subrecipient relationship:
1. New Proposal Submissions
All subrecipient documents are due at the 5-day submission deadline. The budget may not change after the five day submission deadline.
-
All subrecipients documents should be uploaded to the ERA record, including:
-
Statement of Work (SOW)
-
Budget and budget justification
-
Attachment 3B (only applies to Federal Subrecipient Awards)
-
Attachment 3B Subrecipient Contacts – Page 1 – rev. January 2020 (page 1 only)
-
Attachment 3B Subrecipient Contacts both pages – includes pages 1 and 2
-
-
Letter of Intent (LOI if required by sponsor)
-
Biosketches (if required by sponsor)
-
Other sponsor required documents
2. New Award Received
-
Email subawards@temple.edu to issue subaward agreement
-
Inclue in the email Subaward Commitment Form along with the associated SOW, Budget & Budget Justification
3. Progress Report
- Subaward progress should be incorporated into overall submission. No subaward documents are due to RA pre-award at this time
4. Continuing year prime award received. Once fully executed:
- Complete Subaward Handoff checklist for Amendment
- Email to subawards@temple.edu to issue amendment and include:
- ERA # in the email subject line
- Any changed documents from the previous subaward issuance
- Current period budget
- If Carry Forward is granted to the subawardee, include a carry forward budget
5. Renewals
- Follow the process outlined for new submissions